Parish Ministry Intake Guide
This page is designed to guide you as you meet with your coordinator. Together, we will reflect on where your youth or young adult ministry currently stands, identify strengths and challenges, and discover the next steps for growth using the 5-Level Ministry Framework.”
Where is your ministry today?
“Don’t worry if you’re starting small—every ministry begins at Level 1.
The goal is steady growth.”
Intake Form Guidance
1. Full Name*
2. Role/Title *
3. Parish or Organization Name *
4. Date of Quarterly Meeting*
Date
5. Name of Coordinator Form Filler*
6. “How long have you been involved with young adult ministry here?”
7. “What excites you most about working with young adults?”
8. What they see: “What’s happening in your parish or community that impacts young adult ministry?”
9. What they hear: “What feedback are you hearing from young adults or parish leaders?”
10. What they think & feel: “What are your hopes and concerns about this ministry?”
11. What they do: “What’s your current approach to engaging young adults?”
12. Which level best describes your ministry right now?*
Level 1 – Interest only, no active group
Level 2 – Occasional events
Level 3 – Regular gatherings, forming identity
Level 4 – Established team, planned calendar
Level 5 – Sustainable, self-replicating ministry
13. Which levels have you operated in over the past quarter?
Level 1
Level 2
Level 3
Level 4
Level 5
14. Duration in current level
Less than 3 months
3–6 months
Over 6 months
15. Active participants this quarter *
Fewer than 5
5–15
16–30
Over 30
16. Primary age range of participants *
18–22
23–29
30–39
Mixed
17. New members added this quarter
18. Retention rate of members *
Low (under 25%)
Moderate (25–50%)
High (50–75%)
Very high (over 75%)
19. Ministry growth Rate the following areas for this quarter:
No Progress
1
2
3
4
5
Significant Progress
20. Engagement in activities
No Progress
1
2
3
4
5
Significant Progress
21. Leadership development
No Progress
1
2
3
4
5
Significant Progress
22. Spiritual formation
No Progress
1
2
3
4
5
Significant Progress
23. Community outreach
No Progress
1
2
3
4
5
Significant Progress
24. Most significant wins this quarter:
25. Stories or testimonies from members:
26. Biggest challenges faced this quarter *
27. Support or resources needed for next quarter:
28. How helpful has the 5 Levels framework been this quarter? *
Not helpful
Somewhat helpful
Helpful
Very helpful
29. Suggestions for improving the framework or process
30. Next quarter’s top 3 priorities *
31. Would you like follow-up coaching or a strategy session?
Yes, please schedule
Not at this time
“Among yourselves, charity, charity, charity—and outside, zeal for souls.” – St. Eugene de Mazenod
“One parish began at Level 1 with just 4 youth meeting monthly. After 12 months, with prayer, clear mission, and trust-building, they moved to Level 3 and now have 20 youth engaged in regular service projects.”
Next Steps After the Intake
What to Expect:
Coordinator will review results.
Together, you’ll identify your current level.
Three actionable steps will be suggested to grow to the next level.
Call to Action & Support
“If you have questions, your coordinator is here to help.”
5-Level Framework Quick Reference Resource Download
“You’re not alone. The Oblate community is walking with you.”
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About this blog
Welcome to the official blog for Mission With Youth US Province, your central hub for connection, growth, and spiritual resources. Our mission is to foster unity among Oblate parishes and provide valuable tools to strengthen faith communities across the nation.
Whether you're a parishioner, pastor, or ministry leader, this blog is your go-to space for collaboration and inspiration rooted in the charism of St. Eugene de Mazenod. Subscribe today to stay connected and empowered in your faith journey!
